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Job description: Finance and Compliance Manager

This position reports to the CEO of the Asthma Society, or any other staff member or member of the Board as designated by the CEO or Chair of the Board.

The purpose of the position is to pro-actively manage the Society’s finances, including forecasting, monitoring and reporting all income and expenditure, ensuring that the good work of the Society can continue. 

The position involves working very closely with the CEO and is responsible for leading on the following tasks and activities:

Management and Change

Playing a key role in the management team of the Asthma Society, including identifying key changes to compliance and finance processes and using change management and leadership to implement same.
Regular reporting to the Audit, Risk and Finance Committee and to the Board on identified organisational priorities.
Key relationship management and liaising with the Society’s audit, risk and finance committee and auditors.
Drafting of finance and compliance related board papers.

Payment and Financial Processing

Oversight of processing and recording all monies received by the Society, including donations and grant payments.
Ensuring compliance with all Asthma Society policies and key external best practise code are met (Charities Regulator, Charities Institute, and IPHA guidelines).
Oversight of all processes involving the following - checking, processing and recording all payments, administering invoices and expenses claims received, coding items to agreed budgets, and making payments – all with the assistance of a Finance Assistant.
Managing the Society’s bank accounts, monitoring cash flows and performing bank reconciliations (or checking and supervision of same) – key administrative contact for all banks and finance functions.
Accurate maintenance of the accounts system and supporting records to allow transparent reporting on unrestricted and restricted funds.

Compliance

Ensuring that all statutory requirements of the organisation are met including taxation, charitable (Revenue and CRA) and other legal requirements.
Ensuring the financial reporting requirements of the Society’s grant agreements are met.
Managing the monthly payroll process (administered by outsourcing agent) to ensure full responsibility for staff being paid on time.
Credit control.

Financial Analysis, Budgeting and Reporting

Recording, monitoring and analysing income and expenditure on a programme-by-programme and on an ongoing basis.
Assisting the CEO and Board with budget management, projections, and cash flow monitoring.
Ensuring all grant applications are fully costed, including overheads.
Producing monthly management accounts and other financial reports.
Administering the Society’s fundraising initiatives, in conjunction with the Fundraising Manager.

People Management

Line Manager duties in respect of Finance Assistant.
Taking ownership of, and project management of specific work projects as they arise.
Other duties appropriate to the post.

Routine and project work is expected to include:

Creation of monthly accounts and managing alterations to the report structure for the Board and CEO.
Managing changes to cost allocation and coding.
Overseeing the audit process.
Developing improved annual projections and cash flow monitoring.
Implementing changes to budgeting for programmes and annual budgeting of the operational plan.
Carrying out Pobal and other relevant statutory returns.
Contributing to the development of annual reports.

The list of duties is not to be regarded as exclusive or exhaustive. You will be required to be flexible and to undertake other duties as may reasonably be assigned to you by the CEO of the Society, relevant to the post.

The Finance and Compliance Manager role is part-funded by Pobal under its SSNO programme.

Candidates interested in applying for this role are requested to submit their CV and Cover Letter to hr@asthmasociety.ie by 5pm Monday 24th May.

This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or that may be required to do either now or in the future.

The Asthma Society of Ireland is an Equal Opportunities Employer.


JOB DESCRIPTION

Title: CNM2 Grade Adviceline Respiratory Nurse

Location: All staff are currently working remotely due to Government COVID-19 guidance but thereafter will be required to work between Leopardstown (COPD Support Ireland head office) and Dublin City Centre (Asthma Society of Ireland head office)

Hours: Full Time (39 hours/ week)

Salary: Available on request.

Closing Date: 26/04/2021

The Adviceline Respiratory Nurse will possess a post graduate qualification in respiratory nursing and will have a minimum of two years in respiratory clinical practice ideally in a Respiratory MDT setting such as outreach, integrated care or pulmonary rehabilitation. You will also have at least two years of experience in chronic disease management.  This role will have a primary focus on the COPD Adviceline provision and development, with additional Asthma Adviceline service provision as a secondary focus.

The function of the Adviceline Nurse is to provide evidence-based, disease specific advice and information to individuals and/or carers of people with COPD and/or asthma. This service is provided to adults and carers of those with COPD and/or asthma. You will be required to respond to all enquiries in a timely manner, Monday to Friday and according to the operational guideline / policies of the ASI and adhering to the NMBI Nurse Code of Conduct, to ensure the highest standards of nursing are being maintained and professional responsibilities in caring for patients are implemented in a safe, ethical, and effective way. It is the responsibility of the nurse to familiarise themselves with the NMBI Nursing Code of Conduct. The nurse must be on the current NMBI live register. The nurse will operate within their scope of practice and will have yearly evidence of CPD continuing education.

 

OVERALL OBJECTIVES OF THE SERVICE

To improve the quality of life of people living with COPD and asthma through empowerment, support, disease specific education and self-management education.
To provide easily accessible support, education, and information to people with COPD and asthma to help them to better understand and manage their disease.
To empower people to self-manage their COPD and asthma and to self-advocate in their interactions with healthcare professionals and services.
To sign-post and connect people with appropriate local services, resources, and materials such as local support groups, exercise programmes, living well programmes, smoking cessation services and mental health resources.
To encourage people to look after their general health and well-being by encouraging smoking cessation, physical activity, promoting vaccinations and self-management strategies.
To provide information and resources to members on an on-going basis through the ASI and COPDSI member networks.  Each patient/caller to receive a relevant information pack by post/email.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE

a)

Be registered in the relevant Division of the Register of Nurses maintained by An Bord Altranais agus Cnáimhseachais na hÉireann (Nursing and Midwifery Board of Ireland) or be entitled to be so registered.

And

Have at least 5 years post registration experience, with a minimum of two years in respiratory clinical practice. You will also have at least two years’ experience in chronic disease management.

And

Demonstrate evidence of continuous professional development.

And

Possess the requisite knowledge and ability including a high standard of suitability and clinical, managerial, and administrative capacity to properly discharge the functions of the role.

Post Specific Requirements

An in-depth knowledge of the role of the Nurse within chronic respiratory disease management
In-depth knowledge of the pathophysiology of COPD and asthma.
The ability to undertake a comprehensive assessment of the patient with COPD and/or asthma including taking an accurate history of their respiratory condition and presenting problems.
The ability to formulate a plan of care.
In-depth knowledge of the HSE patient support tools developed by NCP Respiratory for both COPD and asthma.
Experience and interest in promoting and teaching COPD and asthma self-management strategies.
Excellent presentation and interpersonal skills.
An active interest in creating a strong patient relationship using the Adviceline as an interventional tool to support chronic respiratory disease management.
Experience of working within a Respiratory multidisciplinary team and ideally some experience in Pulmonary Rehabilitation.
A motivated self-starter comfortable with decision making and seeing opportunities to drive and grow the service.
Awareness & promotion of the HSE patient support tools developed by the National Clinical Programme Respiratory.

Must be computer literate – Word, Excel, PPP and familiar with CRM reporting systems.

KEY RESPONSIBILITIES

To be proficient and expert in the areas of COPD and asthma management.
To encourage people to look after their general health and well-being by encouraging smoking cessation, physical activity, promoting vaccinations and teaching self-management strategies.
Provide specialist self-management education including, sputum clearance, relaxation, breathing control, exercise and breathlessness management techniques.
Identify and promote specific symptom management strategies as well as the identification of triggers which may cause exacerbation of symptoms. Provide patients with appropriate self-management strategies and escalation/de-escalation plans.
Identify health promotion priorities for the patient, family and/or carer and support patient self-care in line with best evidence and utilising principles laid out by MECC (Make Every Contact Count). This will include the provision of educational and health promotion material, which is comprehensive, easy to understand and meets patients’ needs.
Maintain clinical competence in patient management within COPD and asthma respiratory nursing, keeping up to date with relevant research to ensure the implementation of evidence-based practice.
Provide the patient, family and/or carer with appropriate information and other supportive interventions to increase their knowledge, skill, and confidence in managing their respiratory conditions.
Contribute to the design, development and implementation of education programmes and resources for the patient, family and/or carer in relation to COPD and asthma thus empowering them to manage their own condition independently and autonomously.
To report all patient consultations on Salesforce in a professional and ethical manner.
To respond to queries in a supportive and timely manner, ensuring caller dignity and maintaining confidentiality and anonymity as appropriate.
To ensure the information provided to callers is from evidence based clinical sources, in line with IMNO best practice as well as national and international best practice guidelines.
To recommend and support the development of additional COPD Support Ireland and Asthma Society of Ireland services and products such as articles, booklets, devices, clinics etc.
To triage patients and escalate medical intervention in an expedient and professional manner when required through communication with the patient’s healthcare team.
Keep informed of, support and participate in campaigns, events and promotional activities of COPD Support Ireland and the Asthma Society of Ireland as needed 

The function of the Adviceline Nurse role is to provide evidence based clinical advice, information and education to individuals and/or carers of people with COPD and asthma. In addition to your hours-of-service provision, you are required to attend evaluation meetings monthly/every six weeks – Learning Team Meetings (LTMs). These meetings (LTMs) will take place in the Asthma Society of Ireland’s Office, Amiens Street or the COPD Support Ireland Office, Leopardstown, Dublin 18.

You are required to attend educational meetings/symposia to maintain and continue your education as required in all aspects of nursing and HCP professional development and to keep up to date with national and local resources available to support those living with Chronic Disease.

You are required to be flexible in this position as other responsibilities within your skill set, may be assigned to you in addition to or outside your normal duties as the service requires. 

HOW TO APPLY

If you are interested in applying for the role, please send a cover letter and an up-to date CV, by email to hr@asthmasociety.ie

 

CLOSING DATE

26th April 2021.

 

Please note, interviews will take place week Friday 30th April


JOB DESCRIPTION

Title: Fundraising Manager

Reports to: CEO

Location: Office based, candidate will work from home initially, as required by Government COVID-19 guidance (laptop and phone will be supplied). Thereafter, the position will be Dublin based (Asthma Society office).

Hours: Full Time, occasional flexibility may be required

Salary:Available upon request.

Closing date: Friday 7th May @ 5.00 p.m.

Job Purpose: The Asthma Society Ireland (ASI) is on a mission to end asthma deaths by 2030. With over 380,000 people living with asthma in Ireland, we are the voice of asthma in Ireland. We champion change to prevent asthma deaths. We communicate about asthma to ensure it is taken seriously as a health challenge. We support with services for all people with asthma, empowering them to control the condition and providing health promotion programmes. We learn together and collaborate with healthcare, research and education professionals to improve our understanding of how asthma works and how to combat it. Our vision is that everyone in Ireland with asthma living a full life, symptom free.

We need someone with passion and purpose to join our organisation and lead the development of our fundraising strategy, with a focus on building sustainable committed giving income and maximising opportunities for people to engage and support our work.

The Role:

This is a key appointment in the senior management team at Asthma Society Ireland.  The new Fundraising Manager will be an experienced fundraiser who has integrated digital as a cornerstone of the fundraising strategy and has experience in delivering an individual giving programme.

You will deliver a donor development strategy to build up a sustainable income base - to include proposition development, campaign development, recruitment, retention and ongoing communications with individual donors.

The ASI has a number of committed corporate partners, so you will work closely with the CEO to maximise opportunities to engage staff and public around our impact partnerships. You will also lead out on trust and foundation applications to generate new funding for the Society. You will build a strong integrated fundraising element into our national campaign ‘Asthma Awareness Week’ to support our vital Adviceline and outreach services.

Asthma Society Ireland played a vital role during COVID and has a strong and committed board, a small but supportive management team, a strong membership base and we are well positioned to scale our impact. To succeed in this role, you must have previous experience managing individual giving with exposure to national campaigns, have the CRM skills to interrogate data and build insights to inform strategy.

Strategic Planning and Budgeting

Lead the strategic development of the fundraising strategy to diversify income streams and deliver on ambitions of the Asthma Society.
In conjunction with the Finance Manager, input into the financial planning cycle providing forecasts aligned to plans and reforecasting as required.
Deliver on the fundraising monthly and annual revenue targets, devising alternative plans if KPIs are not being delivered.
Create fundraising investment cases with cost / benefit scenarios to deliver on targets.

Campaign Development & Donor Acquisition

Working closely with the CEO, the communications, advocacy manager and the health promotion team, develop multi-stage acquisition strategies to develop overall regular giving programme that acquires and keeps donors over the lifecycle (to include direct marketing, telephone fundraising, advertising and digital fundraising).
Build a strong integrated fundraising element into our national ‘Asthma Awareness Week’ to support our vital Adviceline and outreach services.
Digitise the community fundraising element of our national campaign to ensure income and engagement targets are met.
Draft compelling trust and foundation funding applications, enabling the Society to continue and expand its work in awareness-building, advocacy and patient services.

Donor Development

Develop a strong committed giving value proposition for our membership base to develop sustainable income source
Plan key communications to existing supporters to further engage them in the mission of the Asthma Society and encourage higher level giving over the donor lifecycle.
Develop engaging fundraising appeal propositions from concept to delivery to highlight the work of our services – project manage from proposition development, segmenting the data to post campaign analysis.
Work with Communications team to map out donor journeys, develop targeted communications plans to develop integrated campaigns and proactively communicate and remind donors about planned and legacy giving.
Test and develop digital fundraising campaigns – be the voice of fundraising as part of the upgrade of the ASI website.
Report on donor development KPIs, campaign responses and results.

Does this sound like you?

Degree level or equivalent qualification in marketing, business or fundraising
Proven, extensive experience of direct marketing and donor/customer development strategies
5-8 years’ experience in a full-time fundraising role
Database experience and experience of segmentation, targeting and analysing results.
Budget responsibility and agency and third-party management experience
Strong creative and writing ability and a strong attention to detail
Professional communication skills - excellent presentation skills
Ability to work in collaboration with small team, while negotiating and building internal and external relationships
Knowledge of the charity market, data protection and fundraising codes of practice and the environment in which ASI works

How to apply

If you are interested in applying for this position, please email your curriculum vitae and cover letter to hr@asthma.ie by 5.00 p.m. on Friday 7th May 2021.

 

The Asthma Society of Ireland is an equal opportunities employer.

 


JOB DESCRIPTION

Title: Patient Services Administrator (previously Health Promotion Administrator)

Reports to: Patient Services Officer/Patient Services Manager

Location: Office based, candidate will work between the head office in Dublin and from home initially, as required by Government COVID-19 guidance (laptop and phone will be supplied). Thereafter, the position will be Dublin based.

Hours: Full Time, occasional flexibility may be required

Salary:  Available upon request.

Closing date: Monday 26th April @ 12noon.

The Asthma Society is hiring a Health Promotion Administrator to assist the Society in implementing its key health promotion programmes, which are a key pillar of our activity designed to support and assist the 380,000 patients with asthma in Ireland (and their families).

This position reports to the Patient Services Officer/Patient Services Manager of the Asthma Society, or any other staff member as designated by the CEO, which may include other members of the team. The purpose of the position is to organise, deliver and administer the Society’s patient services or health promotion activities, as assigned, with duties as follows:

Adviceline:

Assist with preparation for Learning Team Meetings
Operations and reporting on Adviceline calls, emails, queries and information requests

Asthma in the Pharmacy (or related programmes, following lifting of COVID-19 restrictions):

Coordinating locations and staffing of external nursing team for pharmacy days
Issuing pharmacy letters and nurse packs
Upload of consultation data following events, to meet Asthma Society GDPR guidelines

Schools:

Organisation of school resource packs
Coordination of nurse talks for schools
Responding to queries

Community/ other events:

Coordination of nurse talks for clubs, libraries, etc.
Attend health fairs/ info stands/conferences, representing the society and briefing members of the public on our services

Other Health Promotion Work:

The candidate may, from time to time, be asked to assist in patient services programmes or health promotion campaigns or events
Administrative duties in relation to possible new patient services or health promotion projects

Any other related duties, as requested by the Asthma Society management team

Key Skills:

Interest in health promotion – would potentially suit graduate with qualification in health promotion
Excellent administration skills – three years’ experience in an administrative role desirable
Experience of Microsoft Office packages
Personable phone manner
Commitment to working with others to deliver projects on deadline

Location:

The role will be located at the offices of the Asthma Society on Amiens Street, Dublin 1

Terms:

This is a permanent role with the Asthma Society. Salary is dependent upon experience.

Other Requirements:

Full driving license with access to a vehicle – desirable.
Occasional requirement to work an evening or weekend, with time off in lieu for such arrangements.

How to apply

If you are interested in applying for this position, please email your curriculum vitae and cover letter to hr@asthma.ie by 5.00 p.m. on Monday 26th April 2021.

The Asthma Society of Ireland is an equal opportunities employer.

 


JOB DESCRIPTION

Title: Patient Services Manager

Reports to: CEO

Location: All staff are currently working remotely due to COVID-19

Hours: Full Time (37 hours/ week)

Salary: Available on request.

Closing Date: 16/04/2021

Overall Responsibility:

To deliver, implement and manage innovative patient services and health promotion projects that align with the Asthma Society’s strategy and mission.

To drive and assist the Society in implementing its key health promotion programmes and services, designed to support and assist the 380,000 patients (and their families) with asthma in Ireland.

To manage, motivate and lead the Health Promotion team and to ensure each team member is given the support, guidance and opportunities necessary to realise the goals of the Health Promotion strategy.

The Patient Services Manager will participate in high level stakeholder engagement, internally and externally.

He/she will be a motivated self-starter, with previous experience in the coordination of patient self-management programmes.

Patient services: Adviceline & Beating Breathlessness WhatsApp Messaging service

A core and critical element of the Asthma Society’s service provision function is the nurse led HSE-funded Asthma and COPD Adviceline, a free call-back service for Asthma and Chronic Obstructive Pulmonary Disease (COPD) patients, their carer’s and families with asthma/COPD nurses. The Asthma Society of Ireland also offer a Sláintecare funded, Beating Breathless WhatsApp messaging service, which allows patients with asthma/COPD, and their family and carers, to message an asthma/COPD nurse about all aspects of their disease management.

Overall objectives of the patient services:

•             To provide easily accessible support, education and information to people with asthma or   COPD to help them to better understand and manage their condition, with a multi-channel approach to meet patient needs.

•             To empower service users to better manage their condition through increased awareness of asthma or COPD management.

•             To empower service users to engage effectively with healthcare professionals and healthcare services.

•             To sign-post (and provide) people with appropriate services, resources and materials.

•             To encourage people to look after their general health and well-being by encouraging smoking cessation, physical activity and promoting vaccinations.

•             To provide information and resources to members on an on-going basis through the Asthma Society of Ireland’s member network.

•             To reduce asthma deaths in Ireland, in line with the Asthma Society’s strategy.

Operational Activities: Adviceline & Beating Breathlessness Service

To manage the Adviceline and Beating Breathlessness WhatsApp Messaging service, from programme evaluation, implementation and promotion.

To manage the teams within the Adviceline and Beating Breathlessness Service.

High level stakeholder engagement with external funding bodies eg. HSE, Pobal.

Provide the Asthma Society and external funding bodies with insights through analytics using the CRM reporting strategy and other relevant supporting determinants.

Ensuring advice given to Adviceline and WhatsApp users is evidence based and delivered in a professional ethical manner, in accordance with the NMBI code of conduct and compliance standards.

Review of programme delivery and impact, on a regular basis.

Drive the growth of the service through patient and Health Care Provider engagement methodologies.

Provide end to end programme management for all service users.

Manage and use the CRM Salesforce, for reporting and data management.

Operational Activities: Health Promotion Department

The daily operational management of the Health Promotion department, analysing work flows and patterns to enhance and expedite tasks.

To lead the Health Promotion team and to ensure each team member is given the support, guidance and opportunities necessary to realise the goals of the Health Promotion strategy.

Development, coordination and delivery of a range of health promotion programmes for specific settings and target groups as necessary (e.g. children, parents, teenagers, socially excluded groups, schools, workplaces etc.) in accordance with the over-arching Asthma Society Strategy.

To participate in high level stakeholder engagement, internally and externally.

Work in partnership with community based organisations and relevant agencies to develop and deliver a range of evidence informed programmes, resources and materials to respond to the specific needs of the target groups.

Identify and develop appropriate channels for distributing health promotion information in collaboration with the communications team.

To ensure and drive the usage of Salesforce as our CRM tool and to maximise reporting and research from same.

Assist in the development and use of quality standards, monitoring and evaluation methods for health promotion projects.

Work to build the sustainability of projects which have demonstrated impact and delivered key outcomes.

Selection Criteria

Essential Requirements

Third level qualification in a healthcare field, such as health promotion, general nursing, community healthcare, with a strong knowledge and experience in project management.

Previous experience in external stakeholder engagement.

Excellent communication, influencing and media experience, with an ability to communicate effectively about the extensive Asthma Society services to TV and Radio outlets.

The candidate must be organised and manage their workload effectively.

He/she will be a team player, comfortable with making decisions and confident in his/her ability to achieve and exceed set goals.

A proven track record of creating and implementing patient focused programmes. Proven track record of managing and analysing complex data and utilising findings from same.

Experience in the management of budgets, spend investment and funding applications.

Confident in using various IT systems including Salesforce/WhatsApp/MS Excel/Word/Power-point.

Desirable

Previous experience in the coordination of patient self-management programmes.

A working knowledge of CRM Salesforce, and the ability to maximise reporting and research from same.

Other Requirements:

Full driving licence with access to a vehicle.
Occasional requirement to work an evening or weekend, with time off in lieu for such arrangements

How to apply

If you are interested in applying for this position, please email your curriculum vitae and cover letter to hr@asthma.ie by 12pm Friday 16th April 2021. The Asthma Society of Ireland is an equal opportunities employer.